§1 Validity of the Terms and Conditions

All services provided by the organisers will solely be carried out in discretion of these Terms and Conditions. The Terms and Conditions therefore also apply to future bookings within the conference; even though they have not explicitly been named again. At the latest, the contractor confirms and accepts these Terms and Conditions upon the rendering of services by the organisers. Contractor´s acknowledgements referring to his/her own terms and conditions are hereby rejected and will not be recognised.

§2 Booking Application
1. Application Process (online) Applications for exhibition space and/or sponsorship items should be ordered through the IMEXSA Online Ordering System Please use the sponsor and exhibitor application through the IMEXSA Online Ordering System to place your request. The application is binding upon the contractor´s signature or upon confirming through the IMEXSA Online Ordering System.

§3. Confirmation of Booking
a. The organisers are to reconfirm the booking and issue an invoice/confirmation within six (6) weeks after the application has been received. The organisers will endeavour to match the contractor´s request wherever possible, however, cannot guarantee that the contractor´s selected options will be met.
b. Should the confirmation differ from the contractor´s request, the contractor will be notified by the organisers with any needed changes.

§3. Technical Guidelines
a. By accepting the Terms and Conditions the contractor accepts the general conditions and regulations of the organisers, the conference venue and the suppliers as well as the technical guidelines and local safety regulations. Detailed technical guidelines will be provided in the Exhibition Manual. The contractor should refer to the organisers to ensure that they meet all regulations enforced by the conference venue and the suppliers.
b. The contractor must conform to the regulations and conditions concerning explosive and dangerous materials, combustible or otherwise, as laid down by the local authorities and other statutory bodies. Any materials/exhibits not approved by the authorities or the organisers must be removed from the conference venue.

§4 Payment Policy
Method of Payment All rates listed in the sponsorship and/or exhibition manual and on the IMEXSA Online Ordering System exclude statutory VAT and refer to the duration of the conference (except if stated in the above mentioned manuals or on the IMEXSA Online Ordering System). a. Payments must be completed in due time. All orders will be confirmed upon receipt of the full payment of 100%. If payment is not received in due time, the contractor´s participation will be cancelled. It is the contractor´s responsibility to advise the organisers of the problems with any orders and to check the invoices issued for accuracy prior to the close of the conference.


§5 Cancellation or Reduction of the Booking
a. All booking cancellations must be sent in writing to the organisers.

b. Should the contractor cancel for reasons other than that of failure, neglect or contravention, the contractor shall assume responsibility for all costs payable for all items that are part of the booking. The organisers shall be reimbursed for all expenses in connection with the planning of the conference incurred up to the date of termination and any foreseeable unavoidable costs that might result from the contractor´s cancellation or from the contractor´s sponsorship commitment.

c. The following cancellation charges apply:
• 20% of the total amount will not be refunded to the contractor for cancellations received earlier than nine (9) months prior to the conference.
• 60% of the total amount must be paid by the contractor for cancellations received between nine (9) and six (6) months prior to the conference.
• 100% of the total amount must be paid by the contractor for cancellations received six (6) months prior to the conference.

§6 Cancellation of the Conference
a. In the event that the main organize cancel the conference due to reasons beyond their control that prevent or substantially hinder the planned holding of the conference no refund is possible.

b. If the conference must be cancelled or changed due to unforeseen political and economic events, or general “Force Majeure”, IMEXSA cannot be held liable for any compensation.



§7 Last minute orders
“On Site” and “Out of Deadline” Requests
All requests received out of deadlines will suffer an increase of 20% to the regular price.
Deadline: 5th of September 2022.
All orders placed on site during set-up have an additional 50% surcharge upon the regular
price and cannot be guaranteed. For payments on site, only credit cards will be accepted.